As we continue our discussions on the value of consistency, the method in which we present information can assist in ensuring clarity and comprehension. Here are some hints, on methods to present information consistently, that can be of value within your organization:
|–||Present all “like-kinds” of information in a similar format and structure EXAMPLES: types of communication, User’s Guides, forms, marketing materials|
|–||Create a Template for each type of communication so everyone can follow the same format|
|–||Use Templates for training materials, Policies and Procedures, forms, and marketing and sales materials|
|–||Standardize the presentation of Newsletters and blogs to further “brand” your messages|
So why is presenting information consistently so valuable? Here’s a short list:
|–||Reinforces your organization’s brand|
|–||Allows the Reader to locate data more easily and quickly because it will be presented in the same format, order, and structure|
|–||Provides those who present the information with a defined approach that will reduce the time it takes to prepare the information – in other words, avoids having to “reinvent the wheel” each time information is presented|
Aldridge Kerr can assist you in defining how to present your information more consistently. Contact Charlene Aldridge at 972.447.9787 or CharleneAldridge@aldridgekerr.com to discuss how we can assist you in improving how you do what you do.
Look for our next newsletter soon when we introduce the methodology we use for defining a Framework for a Policies and Procedures Initiative. And be sure to sign up for our newsletter at the right-hand side of our blog’s page.