Archive for December 20, 2013

Facilities Preparedness Plan

As we continue our discussions on being ready for a business interruption, a Facilities Preparedness Plan is recommended to assist in preparedness. Here are some suggested tasks to begin building your Facilities Preparedness Plan:

  • Define and document who the critical Vendors are and how to contact them during a business interruption (e.g., electricity company, Internet Service Provider)
    • Be sure to include account numbers and passwords, as applicable, as well as back-up contact information
  • Ensure critical Staff know how to turn off utilities (air conditioner, heater, water, etc.) in case of an emergency
  • Obtain access to each facility’s site plan
  • Ensure fire exits are clearly marked
  • Validate fire alarms work, are tested, and are connected to authorities
  • Define how long the company can operate without power, phones, etc.
  • Develop a contingency plan outlining what is to be done if these will be unavailable for an extended period of time
  • Establish plan and methodology for evacuation if there is an Emergency Warning (e.g., tornado, hurricane, security breach)

Aldridge Kerr can assist you in building a Facilities Preparedness Plan. Contact Charlene Aldridge at 972.447.9787 or CharleneAldridge@aldridgekerr.com to discuss how we can assist you in improving how you do what you do.

And, be sure to sign up for our newsletter.

Evacuation Plan

As we continue our discussions on being ready for a business interruption, an Evacuation Plan is important to assist in preparedness. Here are some suggested tasks to begin building your Evacuation Plan:

  • Identify “safe” areas for Staff in case of weather or other emergencies
  • Establish a triage area that is readily accessible by emergency vehicles
  • Identify and periodically test evacuation methodology for each location
  • Establish a process to account for all employees after an evacuation or to meet at internal safe location through an Emergency Communication Plan
  • Determine what will be done if a location is unusable – components to consider:
    • Safety is first
    • Use a defined alert method
  • Define the “point person” (and his/her back-up) responsible to execute an evacuation, as well as who will make critical decisions if evacuation is needed

Aldridge Kerr can assist you in building an Evacuation Plan. Contact Charlene Aldridge at 972.447.9787 or CharleneAldridge@aldridgekerr.com to discuss how we can assist you in improving how you do what you do.

And, be sure to sign up for our newsletter.

Emergency Communication Plan

In our most recent newsletter, we discussed the need for being ready for a business interruption.

To continue our discussions on this topic, Aldridge Kerr recommends an Emergency Communication Plan to assist in preparedness. Here are some suggested tasks to begin building your Emergency Communication Plan:

  • Create a list of contacts including all Management, Staff within each department, as well as key Vendors
    • Each list should include all critical information (numbers, addresses, email, emergency contacts, etc.), as well as alternative back-up and escalation information
  • Create a list of those Customers who would need to be notified of a business interruption
    • Include information on the Customers’ primary and secondary contacts, as well as notification methods
  • Create a “Facebook page” (or other social network) as an emergency notification tool
  • Define and periodically test contacting all Staff using the developed lists
  • Define what will be done if normal modes of communication are unavailable (land-lines, email, social media, etc.), as well as how to execute each

Aldridge Kerr can assist you in building an Emergency Communication Plan. Contact Charlene Aldridge at 972.447.9787 or CharleneAldridge@aldridgekerr.com to discuss how we can assist you in improving how you do what you do.

And, be sure to sign up for our newsletter.