Archive for June 26, 2014

Does your implementation timeline make sense?

So you are planning to integrate a system within your organization. As you build your timeline for implementation, consider the following:

  • Is the timeframe for implementation realistic?
  • Have you included time for problem resolution, creating contingencies that may be required?
  • Are the project’s milestones defined?
  • Are you attempting to do “too much, too fast?”
    • If you answer “no,” remember research has shown that only 29% of IT projects are completed successfully – and unrealistic planning plays a role in this.
  • Does your Project Team have a clear understanding of the dependencies that impact any timeline?

Aldridge Kerr can assist you in ensuring you have a realistic timeline that will allow for a successful implementation of your system. Contact Charlene Aldridge at 972.447.9787 or CharleneAldridge@aldridgekerr.com to discuss how we can assist you in improving how you do what you do.

And, be sure to sign up for our newsletter.

Consider the processes impacted by the integration

As we discussed in our most recent newsletter, a problem that organizations have when introducing a new system – or upgrading one they have – is neglecting to first assess the processes surrounding the effective integration of the system

Here are some questions to ask to encourage the successful integration of the system:

  • What activities (processes) does the system “touch?”
  • Based on the functionality of the system, will those activities need to be revised, enhanced, or eliminated in order to most effectively use the system?
  • What manual processes does the system automate?
  • What impact does the elimination of those manual processes have?
  • What processes should not be automated as part of the integration?
  • Are there new – or replacement – activities that need to be considered once the system is implemented?
  • What management reporting capabilities does the system provide that will enhance how the organization operates and are there processes needed to utilize those reports?
  • Do roles and responsibilities need to change as part of the integration of the system?
  • What internal controls need to be added, changed, or eliminated as part of the integration?

The integration of the system is most effective when the processes and people surrounding it are considered.

Aldridge Kerr can assist you integrating a system within your organization. Contact Charlene Aldridge at 972.447.9787 or CharleneAldridge@aldridgekerr.com to discuss how we can assist you in improving how you do what you do.

And, be sure to sign up for our newsletter.

Multiple Characteristics Required for Operational Effectiveness

Let’s further explore why the combination of multiple characteristics are essential to Operational Effectiveness.

For example, Management Oversight is a needed characteristic in order to maximize Operational Effectiveness. But, if an organization has not clearly identified which priorities are most critical, oversight will lose its effectiveness without the focus being clearly identified. The combination of Management Oversight and focusing on priorities increases clarity for an organization. It is combining characteristics that will increase Operational Effectiveness.

In addition, creating an environment for ongoing improvement is essential; however, without building repeatable processes as part of that effort, an organization misses the opportunity to truly strengthen its foundation.

So, although having one of the characteristics we have identified for Operational Effectiveness is valuable to maximize an operation’s effectiveness, it is better realized through the combination of:

  • Focusing on priorities
  • Building repeatable processes
  • Maximizing resources
  • Creating an environment for ongoing, improved results
  • Incorporating internal control
  • Performing Management Oversight

Aldridge Kerr can assist you in maximizing your operational effectiveness. Contact Charlene Aldridge at 972.447.9787 or CharleneAldridge@aldridgekerr.com to discuss how we can assist you in improving how you do what you do.

And, be sure to sign up for our newsletter.