Naming Conventions for File

Have you established naming conventions for your files? If you don’t know what a naming convention is, then you probably haven’t done so. (A naming convention is an established standard by which a file is named.)

Aldridge Kerr encourages its Clients to establish clearly defined file naming conventions. Here are some hints that should be helpful:

  • Establish a file naming convention based on the type of file so that all files of the same or similar type follow the same naming methodology
  • Be consistent across related types of documents
  • Avoid using acronyms within a file’s name unless it is a broadly used acronym (i.e., IBM)
  • Ensure the file’s name clearly represents what is included within the file
  • Distribute the file naming conventions to all Staff so there is consistency in usage
  • Review routinely the naming conventions for relevancy and accuracy

Aldridge Kerr can assist you in defining and implementing file naming conventions. Contact Charlene Aldridge at 972.447.9787 or CharleneAldridge@aldridgekerr.com to discuss how we can assist you in improving how you do what you do.

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