Colors and Fonts Enhance Clarity

As we continue our hints on using Standards, consider incorporating the use of colors and/or fonts for specific types of items. Aldridge Kerr, as Documentation Experts, has found this to be an excellent method to increase clarity in written communication.


  • Whenever Aldridge Kerr references an item that is electronic in nature, we use a different font to drive home the point. So references to Microsoft Word, or the Internet, or a Shared Server all appear in a distinctive font and are bolded as shown.
  • Whenever we use “example,” we bold it and present it in a red font, as shown above.

Clients have told us on a regular basis how this is helpful when they are reviewing written information. It increases the User’s ability to quickly understand what is being communicated.

Aldridge Kerr can assist you in defining your Standards. Contact Charlene Aldridge at 972.447.9787 or to discuss how we can assist you in improving how you do what you do.

And, be sure to sign up for our newsletter

Leave a Reply

Your email address will not be published. Required fields are marked *