Archiving and Making Records Obsolete

Archiving and making records obsolete are intricate to a Records Retention Plan. There is a difference between archived versus obsolete records.
• Archived records have been identified as being needed for historical or permanent purposes. An archived record would be moved to an inactive location.
• Obsolete records, on the other hand, are defined as no longer relevant or needed. Often, the record has been replaced by a more recent version.

Regardless of whether the record is defined as archived or obsolete, it typically should no longer be considered active and readily accessed. These files are typically moved to a separate location until it is determined they can be destroyed. This timeframe for discarding these records is defined within the Records Retention Schedule.

Need help determining which records should be made obsolete or archived? Contact Charlene Aldridge at 972.447.9787 or to discuss how we can assist you in creating a Records Retention Plan.

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One comment

  1. dennie goster says:

    after annual review of your sops, what do you do with the old sop’s after producing another ones?

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